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R & P for Certificate


ACADEMIC REQUIREMENTS AND PROCEDURES
FOR THE CERTIFICATE PROGRAM
 
 
GENERAL REQUIREMENTS
                        1.    Program Requirement 
                        2.    Advisor
                        3.    Attendance
                        4.     Registration/Enrolment
                        5.    Transfers
 
 
ACADEMIC REQUIREMENTS
                  1.   Coursework
                       1.1     Courses
                       1.2     Credit Requirements
                       1.3     Auditing of Courses
                       1.4     Repeating of Courses
                  2.    Grading System
                  3.    Assessment of Performance
                       3.1     Coursework Examinations
                       3.2    Minimum Grade Requirement
                       3.3      Online Course Evaluation
                  4.    Academic Conduct
                        4.1  Cheating
                        4.2  Appeal
                        4.3  Resignation
 


 

ACADEMIC REQUIREMENTS AND PROCEDURES
FOR THE CERTIFICATE PROGRAM
 
 
GENERAL REQUIREMENTS
 
 
1.1      The Institute offers Certificate Program to those who wish to register courses for credit but which do not lead to any degree and those who intend to pursue a Diploma or Master degree program. Normally, applicants with low undergraduate grades or with inadequate undergraduate background, as assessed by the Field/Area of Study concerned, may be admitted as Certificate students.
 
1.2      In exceptional cases, applicants who lack academic qualifications but who have appropriate and extensive professional experience may be considered for admission; the discretion in such cases rests with the School Dean.
 
1.3      At the end of the program, students in the Certificate program receives a Certificate of Attendance.
 
 
2.1     An Advisor shall be appointed for each student by the School Dean to supervise the student’s program of study.
 
2.2    The School Dean has the prerogative, after consultation with the Field/Area of Study Coordinator concerned, to replace the Advisor.
 
 
Candidates for the Certificate Program are required to be in attendance for a minimum of one semester and up to a maximum of two semesters.
 
 
4.1     Definition
 
i)    Registration means indication of the student's intention to study in a particular semester.
ii)   Enrolment means to register oneself to a particular course or special study after registration has been done.
 
4.2     Registration/Enrolment should be done on-line through the Student Information System (SIS) under the 'Register/Enroll menu', and indicate 'Yes or No' if continuing in the following semester.
 
4.3     Failure to 'Register' would disallow enrolling for credits.
 
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i)           Transfers cannot be made from a Certificate to a Diploma or Master degree program for students who have been previously transferred to the Certificate or Diploma program from a Master program on academic grounds.
 
ii)        Transfers from the Certificate Program to the Diploma or Master degree Programs are permitted only if the candidate meets all the requirements for admission to the Master degree or Diploma Program while enrolled in the Certificate Program. It is thus necessary for Certificate students hoping to transfer to the degree program to be made clearly aware in advance of the pre-requisites for such a transfer. The recommendation of the Advisor and the Field/Area of Study Coordinator and also the approval of the School Dean are required for all Certificate to Diploma or Masters degree Program transfers. Following approval to transfer, the Advisor must initiate a request to the School Dean for the approval of credits (and/or grades) to be transferred to the new program.
 
iii)        Credits for courses and special studies which have been earned for an AIT Certificate or AIT Diploma may count towards partial fulfillment of the credit requirements for the AIT Diploma and the AIT Master degree respectively, provided the credits have been earned not more than five years earlier and provided they have been earned in the same or a related field of study.
 
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ACADEMIC REQUIREMENTS

 
1.1      COURSES
 
i)     Students should consult their Advisor prior to enrolling their courses. Selection of courses can be approved online by Advisors through the SIS or manually by signing the printed enrolment page from SIS.
 
ii)   Courses are categorized into two types, namely, required courses and elective courses. Required and elective courses are determined by each field/area of study.
 
iii)   Required courses are those which the students must enrol in his/her field/area of study. For the Doctoral program, the required course credits vary depending on the student’s area of interest and research proposal.
 
iv)    Elective courses are optional to students which may be offered in his/her field/area of study or in other fields/areas of study. The elective courses to be taken by each student depend on his/her area of interests or planned thesis/ research study/project topics.
 
v)   Selected topics are courses on current topics and recent developments in selected areas of specialization which may also be offered by a field/area of study.
 
vi)  Special studies are taught on an individual basis and must include a project report. A special study should be completed in exactly the same way as other courses taken in a given semester but should be supervised and graded by a student’s Program Committee. Reports on special studies may be kept in the Field/Area of Study office, but should be deposited in the Library for future reference. In a special study where students jointly undertake a single project, the part done by each student must be identified, a separate report produced, and each student must be graded individually.
 
1.2      CREDIT REQUIREMENTS.  Candidates for the Certificate Program are required to take not less than 9 credits of course work.
 
1.3      AUDITING OF COURSES
 
i)      A student who is academically qualified to take a course for credit may attend classes as an auditor with the approval of the course instructor. An auditor cannot be given grades or credit for the course concerned; he/she is not required to take examinations, but may participate in class discussions at the discretion of the course instructor. 
 
ii)     Auditing students should attend at least 80% of the course classes.
 
iii)   An audit course is charged 20% of the course fee and is listed on the transcript.
 
1.4    REPEATING OF COURSES
(Academic Senate, 24 March 2010)
 
 
i)      A student must repeat a required course if the grade awarded was not considered satisfactory (grade "D" or "F").
 
ii)    A student may choose to repeat any course.  When a course is repeated, only the final grade is recorded on the transcript, along with the number of attempts noted
 
 
iii)  Students who repeat courses are not eligible for awards based on CGPA.
 
 
iv)  Students  are charged for repeating courses at the standard rate per credit hour.
 
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(From P&P AA-3-1-1: Policies on Grading approved by the Academic Senate on 29 April 2009 (URL: http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-3-1-1.pdf)
 
2.1 The grade assigned to a student in each course which he/she takes for credit is based on a letter system. The letters which are used have the following definition and grade points for the calculation of grade point average (GPA):
 
Grade
Definition
Grade Points
A
Excellent. Thorough knowledge and mastery of concepts and/or techniques together with a high degree of skill and/or great originality in satisfying the requirements of a piece of work or course
4.00
B+
Very Good. Thorough knowledge and mastery of concepts and/or techniques together with a fairly high degree of skill in the use of those concepts and techniques in satisfying the requirements of a piece of work or course
3.50
B
Good. Good level of knowledge or mastery of concepts and/or techniques with a considerable skill in using them in satisfying the requirements of a piece of work or course
3.00
C+
Near Competent. Level of knowledge or mastery of concepts and/or techniques requires more efforts to satisfy the requirements of a piece of work or course.
2.50
C
Deficient. Level of knowledge or mastery of concepts and/or techniques requires intensive efforts to satisfy the requirements of a piece of work or course.
2.00
D
Highly Deficient. Knowledge or mastery of concepts and /or techniques and understanding of the subject matter unacceptably low.
1.00
F
Failing. Very poor with very limited knowledge or limited mastery and understanding of concepts and/or techniques; comprehension of the subject matter is very limited.
0
I
Incomplete. Course may be completed at a later time without prejudice.
-
Pass/
Fail
A “passing” grade refers to any grade above “1” and a “failing” grade refers to grade equal to “1” or below.
 
 
2.2 Grade Point Average. The grade point average is calculated by averaging (with weighting according to the number of credits that each course carries) all the grade points obtained in every course taken for credit except those graded with Pass/Fail. One semester credit is earned from a course for each hour of lecture, two hours of workshop or seminar or three hours of laboratory work per week for a semester, provided the student has registered to take the course for credit. Whilst grades D and F count toward the computation of the cumulative average, the courses in which a student received these grades do not count toward the total credit requirement for degrees or the Diploma.
 
2.3 Incomplete. The grade 'I' (Incomplete) can be given only if:  a) there is a special reason, accepted by the course instructor, which makes it impossible for an individual student to be graded before the meeting of the Academic Senate (Review of Students); b) there are other special reasons which are accepted by the Academic Senate.
 
     An 'I' grade given in any course and reported to Academic Senate will be recorded on the transcript. Registration for the course in subsequent semester should take place and the new grade given by the Instructor recorded on the transcript without deleting the 'I' grade.
 
        An 'I' grade will subsequently be converted to 'F' unless the course is satisfactorily completed at a time specified by the Instructor, which must not be later than one semester from the time at which the final grade would normally have been recorded.
 
       Courses spanning two-semesters, when not completed at the end of two semesters will be given an incomplete “I’ grade. If at the end of the subsequent semester in which the course remains incomplete, the ‘I’ grade for these courses will be converted to fail ‘F’.
 
2.4 Pass /Fail. The pass/fail grading can be used if knowledge and mastery of concepts or techniques or the degree of skill in the use of those concepts and techniques cannot be assessed precisely enough to assign a ‘letter’ grade. Instructors teaching a course graded on a “Pass/Fail” method must like any other course, have a specific set of requirements, what are to be assessed and the method of assessment.

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(From P&P AA-3-1-1: Policies on Grading approved by the Academic Senate on 29 April 2009 (URL: http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-3-1-1.pdf)
 
 
3.1 The course instructor is responsible for assessing the individual performance of students in his/her course. Instructors should announce in the first week of the course the method of assessment to be employed and should circulate a course outline. Assessment may be based on oral or written examination, project reports and/or assignments.
 
3.2  Instructors are encouraged to address the following methods of assessment and communicate them to the students:
 
     Will I grade on an “absolute” (criterion-based standard) or on a “relative” (norm-referenced) standard? Absolute grading is encouraged, whenever possible.
    What are my reasons for choosing the method I will use?
    What do I consider as outstanding or excellent performance?
    How should an average student perform?
    What are my reasons for allowing or not allowing students opportunities to earn extra credit?
    What are my values concerning student attendance, class participation, and completion of assignments?
    Will I depend upon a single method of assessing students’ learning or will I use a variety of methods (exams, assignments, presentations, etc.)?
    Have I described my grading plan adequately to students in writing and orally at the beginning of the course?
    How will I handle late or missing assignments?
    How will I grade group projects/reports? How should I assess and identify the contribution of each student in group works?

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3.3.1       MID-SEMESTER EXAMINATIONS
 
(From P&P AA-3-1-1: Policies on Grading approved by the Academic Senate on 29 April 2009 (URL: http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-3-1-1.pdf)
 
i)      The mid-semester examinations are usually held in the 8th week of the semester during lecture hours which are normally based on coursework, assignments and classroom tests.
 
ii)  Mid-semester grading is compulsory for all semester-long courses and must be reported to the Registry by the middle of the ninth week of the semester. Students are informed of their grades at the end of the tenth week and School Deans receive the complete list of grades for students in his/her School. The Deans subsequently inform the student Advisors concerned. Mid-semester grades are not recorded on the official transcript, but can be viewed in the SIS.
 
iii)  The purpose  of mid-semester grades is to provide an indication of a student’s progress for his/her own benefit and for that of the Advisor.
 
 
iv)   Corrected mid-semester examination papers must be discussed and returned to students by the course instructors (AS87.06).
 
v)    Advisors are expected to discuss mid-semester grades with each of their students, particularly those in their first semester. If any problems arise which are not directly related to academic difficulties, such as stress, anxiety or inability to formulate appropriate study strategies, the student should be referred to the Student Affairs Unit.

3.3.2   FINAL EXAMINATIONS. Final examinations for all courses are held three to five days after classes end.  All final examination arrangements are announced by Registry via e-mail and posted on the Registry website.

3.3.3    The grades achieved by a student are reported each semester to the Academic Senate, which considers whether students may proceed to the next semester, based on their academic performance.

3.3.4     The Academic Senate may record its views on a Certificate student’s suitability for admission to Diploma or Master degree program.
 
3.4      MINIMUM GRADE REQUIREMENT. There is no minimum cumulative GPA requirement for the award of Certificate of Attendance.
   
3.5     ONLINE COURSE EVALUATION.   Students are required to evaluate online the courses they have taken in a semester in order to obtain feedback on the quality of the course and its delivery. This exercise involves evaluation of the course characteristics, course delivery, teaching methods, resource materials, course Instructor and the conduct of laboratory sessions, if any. Failure to evaluate would disallow online viewing of grade(s) in SIS on the concerned course(s).  

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4.       ACADEMIC CONDUCT
 
  4.1   CHEATING
 
4.1.1 Cheating in an examination, assignment or research project is dealt with as an offence. It involves any of the following actions*:
 
i)       Students having unauthorized items, devices or texts (as defined by the instructor) at his/her desk in an examination room during an examination;
ii)     Making use of unauthorized items, devices or texts in an assignment, research project or during an examination;
iii)   Copying from the examination book of another student during an examination or copying from another student’s assignment or research project;
iv) Soliciting help from another student during an examination;
v)    Intentionally giving help to another student during the examination;
vi)  Acting deliberately in any way, whether before, during, or after, so as to obtain an unfair advantage in an examination; and
vii) Acting in any way, whether before, during or after, so as to assist another student to obtain an unfair advantage in an examination, assignment or research project.
 
 
4.1.2  Procedures for Investigation and Disciplinary Action
 
i)       Record. If there is suspicion of cheating during an examination, in an assignment or a research project, the instructor/invigilator should immediately call the attention of the student and put a notation on segments of the exam, assignment or project where cheating has been suspiciously committed.
 
ii)    Incident Report. The instructor/invigilator should seek an explanation from the student at the end of the examination or when the assignment or project was submitted, and submit an incident report to the Field of Study Coordinator, who should then notify the School Dean.
 
iii)   Interview of Student.   The instructor/invigilator, Field of Study Coordinator and the School Dean will decide based on the incident report, whether the case can be handled at the School level.  If it can be handled at the School, the Field of Study Coordinator together with the instructor/ invigilator will interview the student. The student can be accompanied by his/her advisor. Notes of the interview will be recorded and should be agreed upon by all parties.
 
iv)   Without Evidence of Cheating. If the interview panel is satisfied that there is no evidence of cheating, the Field of Study Coordinator and the instructor/invigilator may recommend to the School Dean to give no penalty.
 
v)    With Concrete Evidence of Cheating. However, if cheating was proven, the Field of Study Coordinator and the instructor/invigilator may recommend to the School Dean to disregard the original examination score and require the student to submit an equivalent piece of work or retake a different version of the examination. Upon receipt of the retake, the School Dean may decide to:
 
       Downgrade by 1 step the grade the student will receive upon repetition of the exam or resubmission of the assignment/project;
•       Give a score of ‘zero’ for the specific exam, project or assignment; or
       Give a failing grade or “F” for the course; or
•       Recommend the student for suspension or dismissal.
 
The penalty will depend on the seriousness of the offence. The student will have the usual right to appeal against the decision. The appeal should be addressed to the School Dean.
 
vi)  Suspension or Dismissal from the Institute. If School Dean feels that there is evidence of serious dishonesty and the recommendation of the Field of Study Coordination and instructor/invigilator was suspension or dismissal, the matter should be elevated to the Vice President for Academic Affairs.

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4.1.3   Procedures for Assessment at the Administration
 
i)      The Head, Student Office will be delegated or anybody on behalf of the Vice President for Academic Affairs to interview the student concerned.
 
ii)    Upon receipt of the incident report based on student’s interview, the Vice President for Academic Affairs will then appoint a neutral investigating committee consisting of members from outside the School where the student belongs.
 
iii)   The investigating committee should consider all the available evidence, including that of the incident report submitted by the School, and the student accused. The committee will then submit to the Vice President for Academic Affairs a report of its findings and, if it wishes, a recommendation on action. This report should be submitted promptly, if possible permitting the required action to be taken before the beginning of the next semester.
 
4.1.4 Penalty at the Disposal of the Administration. On receipt of the recommendation of the investigating committee, the Vice President for Academic Affairs will determine the appropriate penalty depending on the seriousness of the offense. The Vice President for Academic Affairs may:
 
i)      No penalty; or
ii)    Downgrade by 1 step the grade the student will receive upon repetition of the exam or resubmission of the assignment/project;
iii)   Give a score of ‘zero’ for the specific exam, project or assignment; or
iv)   Give a failing grade or “F” for the course; or
v)    Suspend the student from the Institute for a specific period; or
vi)   Recommend dismissal especially if there is evidence that the incident is already the second offence, a report to the Academic Senate should be made for decision.
 
The penalty will depend on the seriousness of the offence. The student will have the usual right to appeal against the decision. The appeal should be addressed to the Vice President for Academic Affairs.
 
4.1.5   Dismissal and Appeal. A student found guilty of grave cheating by the School Dean, the Vice President for Academic Affairs and the Academic Senate may be dismissed. The student pursues an appeal to the President, in which case the Tribunal of Appeals may be convened.
 
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4.2      APPEAL
 
 
4.2.1   APPEAL AGAINSTS ASSESSMENT
 
(From P&P AA-3-1-1: Policies on Grading approved by the Academic Senate on 29 April 2009 (URL: http://www.ait.ac.th/administration/policies-and-procedures/AA/aa-3-1-1.pdf)
 
i)   A  student has the right to review his/her marked scripts (examinations, projects, assignments, etc.).
 
ii)   If   not satisfied with his/her grade, a student may, after the meeting of the Academic Senate (Review of Students), appeal to the relevant course instructor for re-assessment.  The level of review to be carried out is at the instructor's discretion.
 
iii) A  student appeal for revision of his/her coursework assessment should be made to the instructor within one week after grades are released/announced. If necessary, a student, after seeking help from the Advisor, may make an appeal through the Field/Area of Study Coordinator and the School Dean for recommendation to the Vice President for Academic Affairs.
 
iv)  If a student believes that his/her academic performance has been adversely affected by illness or some other external factor, he/she should consult the Advisor as soon as possible and before the next meeting of the Academic Senate (Review of Students). 

 
i)    student who wishes to resign should normally do so in writing to his/her Advisor who reports through the Field/Area of Study Coordinator and subsequently to the School Dean. A student's resignation shall be effective from the time the Dean acknowledges the resignation and passes the case to the Registry. The Registry records the action on the transcript and informs the administrative units within the Institute of the resignation of the student.
 
ii)     If a student who has resigned subsequently changes his/her mind, he/she would normally have to re‑apply for admission. A student cannot nullify the act of resignation once it has become effective.
 
iii)  The transcript of a student who has resigned shall have entered on it:

        the date of resignation, and
        grades of all courses completed at the time of resignation.
 
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