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Online Academic Record (Alumni)

 
REQUEST OPTIONS
 
 
 
 

 
I.       In Person at the Registry Office
          Fill out the ‘Academic Records Request Form (Local Request)
          The Registry staff will check if there is a ‘hold’ on your record such as due to outstanding fees or disciplinary penalty. If on ‘hold’, the Registry staff will inform the reason and advise how to settle the problem;
          Show completed form to the Cashier and pay;
          Submit the request form which has a ‘PAID’ stamp of Cashier to Registry;
          Allow required number of days for processing;
          Claim your request in due time if In-Person Pick Up delivery was selected, otherwise it will be mailed to the address you specified either by registered mail or express delivery via DHL.
 
II.      By Mail/E-mail
          Download the appropriate request form from the Registry website (link to the form) and fill it out;
          Send the completed form to:
          By Post Mail: 
                        Registry Office
                        Asian Institute of Technology
                       
P.O. Box 4, Klongluang,
                        Pathumthani 12120
Thailand
          By E-mail:   registry@ait.ac.th
          Payment can be made by credit card; or bank draft (acceptable only if total costs is at least US$40);
          The request form must bear your signature;
          Allow required number of working days for processing;
          Your request will be sent by registered mail or DHL Service, as you required.
 
 
Overview of the System:
          The online ordering system for academic records is available 24/7/365 to take your order. Requests are processed between the hours of 8:00 a.m. – 4:30 p.m. Monday – Friday (GMT + 0700) excluding holidays.
          Orders will only be accepted if there is no ‘hold’ on your record which may be due to unpaid fees or disciplinary penalty. In case of records ‘hold’, the system will inform the reason and advise how it can be settled.
          Orders will only be processed if submitted information is complete and fully paid.
          Processing times noted do not include transit time (i.e., mail/express service delivery time).
          If you are concerned about the eventual receipt of your transcript or need proof of delivery, we recommend that you opt for Express Delivery (DHL) when ordering.
          The online ordering system includes an online payment facility using international credit card. Request will be processed upon approval of the credit card payment.
          No request for cancellation, substitution, refund and the like may be entertained due to the automated nature of the online system.
          AIT issues transcripts only for academic work completed at this institution.
          Transcript orders will come in a sealed and signed AIT official envelope;
          Former students who first attended the university prior to 1993 may have a partially or completely non-computerized record. Processing your record will involve inputting all information which will require 2 additional working days to process;
          Status of orders can be tracked through the ‘Track Order’ link.
 
Procedures:
          Log-in to create an account or order directly
o         the log-in account should be your e-mail
          Fill out the online request form;
          Submit the completed form;
          The system will check if there is a ‘hold’ on your record such as due to outstanding fees. If on ‘hold’, the system will inform the reason and advise how to settle the problem;
          You will be notified if the submission was successful.
          Your request will be mailed to the address you specified either by registered mail or express delivery via DHL;
          You can keep track of the status of your request through the ‘Track Order’ link.
 
Processing Period:
Regular Processing
The document is available after 3 working days from the date of submission of request;
Express Processing
The document is available on the next working day from the date of submission of request. Cut-off for express processing shall be 12 noon. Requests submitted after the cut-off time shall be considered submitted the following working day.
 
 
 
Processing
Regular
US$ 5 per copy
 
Express
US$ 8 per copy
 
Mailing
Registered (for maximum of 5 copies; Addition of US$1 per additional copy)
Asia/Australia = US$ 3
USA/Canada/Europe = US$ 5
Africa = US$ 4
Express Delivery via DHL (for max. of 10 copies)
 
Asia/Australia = US$ 30
USA/Canada/Europe = US$ 35
Africa = US$ 65
 
  
Cost Chart (for local requestors)
 
Processing
Regular
Baht 100 per copy
 
Express
Baht 150 per copy
 
Mailing
Registered (for maximum of 5 copies; Addition of Baht 10 per additional copy)
Asia/Australia = Baht 100
USA/Canada/Europe = Baht 120
Africa = Baht 110
Express Delivery via DHL (for max. of 10 copies)
 
Asia/Australia = Baht 900
USA/Canada/Europe = Baht 1000
Africa = Baht 2000