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Student Graduation

   
     
 
DEGREE TITLES AND REQUIREMENTS
    •  Degree Titles
    •  Degree Requirements
RESIDENCY REQUIREMENTS
ENGLISH REQUIREMENT
AWARD OF DEGREES AND DIPLOMA
GUIDELINES / REMINDERS TO GRADUATING STUDENTS PRIOR TO GRADUATION
GRADUATION CEREMONY
GRADUATION PRIZES
ACADEMIC RECORDS
DEPARTURE
 
     
 
Updated: 5 July 2016
 
     
  STUDENT GRADUATION  
   
 
           
  1   DEGREE TITLES  
           
        1.1 The Doctoral degrees awarded by AIT are the Doctor of Engineering, Doctor of Technical Science, Doctor of Philosophy and Doctor of Business Administration, all without further designation. Their abbreviations are D.Eng., D.Tech.Sc., Ph.D., and D.B.A. respectively.  
             
        1.2 The degrees of Master awarded by AIT are the degrees of Master of Engineering, Master of Science, Master of Agribusiness Management, Master of Business Administration, and the Executive Master Degree all without further designation; their abbreviations are M.Eng., M.Sc., M.A.B.M., M.B.A. and M.Eng.(Executive) / M.Sc.(Executive)/ M.B.A.(Executive) respectively. The one-year Master degree awarded by AIT are the degrees of Master of Engineering (Professional), Master of Science (Professional) and Professional Master in Technology Management with abbreviation M.Eng.(P), M.Sc.(P) and P.M.T.M., respectively.  
         
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  2   DEGREE REQUIREMENTS  
             
        2.1 To qualify for the degree of Doctor, a student must  satisfactorily complete the minimum coursework requirement, maintain a cumulative grade point average of not less than 3.50,  complete a Doctoral dissertation and defend it at an oral examination, obtain a satisfactory evaluation of the dissertation from the external examiner, have at least one scientific paper based on the dissertation published in or accepted by an international refereed journal before the final examination.  
             
        2.2 To qualify for the degree of Master, a student must satisfactorily complete the minimum credit requirements of his/her field of study, achieve a final cumulative grade point average of not less than 2.75, achieve a grade of excellent, very good, good or fair for the research study or thesis, pass an oral examination on his/her research and related topics at the end of his or her program.  
             
        2.3 To qualify for the Diploma of AIT (Dip.AIT), a student must satisfactorily complete the minimum credit requirements and maintain a final cumulative grade point average of not less than 2.75.  
         
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  3   RESIDENCY REQUIREMENTS  
             
        3.1 The normal period of study for the Master's degree is four semesters; for the doctoral degree, six to eight semesters. A full-time Master's degree student is expected to register for four semesters and make payment for tuition and fees on a credit basis. A full-time doctoral student is likewise expected to register for six semesters, unless studies are completed in less time.   
             
        3.2 After admission to the Doctoral degree program and before the final examination, a full-time Doctoral student must complete a period of full-time attendance of not less than four semesters, while a a non-resident Doctoral student must complete a period of full-time attendance of not less than one semester except for the DBA program.  
             
        3.3 After admission to the Master's degree program, a student must complete a period of full-time attendance of not less than three semesters except for Dual Degree and Exchange students.  
             
        3.4 A diploma student must complete a period of full-time attendance on an approved program of study for a period of not less than one semester. The remaining period of study may be one of part-time or full-time attendance.  
             
        3.5 An AIT Diploma graduate may be exempted from meeting the residency requirement if subsequently enrolled in a Master's degree program.  
             
        3.6 For students under the part-time programs, the residency requirement is defined by the program .  
             
        3.6 Exemptions from residency requirements can be made only on the recommendation of the Advisor or Program Committee through the School Dean. In practice, students who are admitted to the Master's program after completing the Diploma are usually granted the exemption if the appropriate request is made.  
         
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  4   ENGLISH REQUIREMENT  
       

(i)         SOM students refer to points ii, vii & viii below. SET and SERD students with English writing scores below AIT’s admission requirements will be automatically enrolled in the following mandatory English Language (EL) courses. English scores are determined by AIT's AWPT or an officially accepted equivalent. Students will need to pay a one-time registration fee of 5,000 baht for EL courses before they can attend. This registration fee covers the fees for all the EL courses until the student has met the required AWPT (or LC approved equivalent) English score of 6.0 or completed EL 19 with a passing score. The EL course level will be automatically assigned based on a student’s current English score:

 

5.0 - EL15 Intermediate English Composition 

 

5.5 - EL19 Academic and Technical Writing 

 

(ii)        All first semester students (SET, SERD and SOM) need to take the AWPT according to the LC testing schedule. As an alternative, scores from officially accepted standardized English writing tests (e.g. IELTS Writing, TOEFL Writing, or the AIT EET if taken on the AIT campus) can be submitted to the Language Center with student I.D. number and converted to an AWPT score. Updated test scores must be submitted to the LC before the drop/add deadline specified in AIT’s academic calendar to drop an assigned EL course each semester.

 

(iii)       EL courses will be graded as Pass, Incomplete, or Fail.  This grade will appear on transcripts, but will not count towards a student’s GPA. Those who attend less than 50% of their EL classes will automatically fail the course. Therefore, passing of an EL course requires both participation and performance improvement as measured by the EL course's final exam. 

 

(iv)       EL students are not allowed to retake the AWPT without first sufficiently attending an English course. If students would like to retake the AWPT after participating in an English course, students will be allowed to retake the AWPT (600THB) according to the LC testing schedule.  After the “Grades In” deadline, students will need to wait until they successfully complete another English course before they are allowed to retake the AWPT.

 

(v)        If a student cannot attend an EL course they are allowed to unenroll an EL course once. Students are required to submit a memo signed by the advisor stating an acceptable reason. This memo must be presented to the LC before the end of the drop/add period of the semester. Unenrolling an EL course does not exempt a student from meeting the minimum English language requirements prior to the start of the third semester.

 

(vi)       If a student chooses to study an English course outside of AIT, they may submit a memo to drop their EL course. This memo must contain an acceptable explanation for not studying EL courses at AIT and be signed by your advisor and the Director of the Language Center. You must attach a receipt for a legitimate English course to the memo. The course must be of equal or greater study hours to the EL course you are dropping. The receipt must be presented to the LC before the end of the drop/add period of the semester. Students who have successfully attended an approved English course outside of AIT will be allowed to retake the AWPT (600 THB) according to the testing schedule.

 

(vii)      Students within the SOM will need to attend an English language and business communications course intended to further develop English and communication skills necessary for leading organizations. This course is required of those master’s and doctoral students not attaining a minimum of 6.0 IELTS equivalent as a substitute exit requirement.

 

(viii)     The Institute’s English language requirement of 6 or satisfactory completion of EL 19 (Pass) or for SOM students the English Language and Business Communications course, should be attained by the end of the second semester, prior to the start of the third semester when students are expected to be proficient enough to write their proposals and research. An AWPT score of 6 (or LC approved equivalent), or satisfactory completion of EL 19 (Pass), or for SOM students English Language and Business Communications, will be a condition for registration for dissertation / thesis / research study / project. (This is applicable to all students from January 2016 intake and onwards and for SOM students from August 2017 onward).

             
             
         
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  5   AWARD OF DEGREES AND DIPLOMA  
             
        5.1 The authority to award degrees (including the Dip.AIT) has been delegated by the Board of Trustees to the President, who in every case acts on the recommendation of the Academic Senate.  
             
        5.2 A degree is awarded by the President. It is subsequently conferred at a Graduation Ceremony, at which the student receives the degree certificate. The Registry arranges for the degree certificates to be sent (registered airmail) to entitled students who are not present at the ceremony.  
             
        5.3 A candidate for a degree will not be considered by the Academic Senate unless he/she has made all corrections deemed necessary and submitted the appropriate number of final corrected copies of the dissertation, thesis, research study or project report to the Academic Unit.  
         
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  6   GUIDELINES / REMINDERS TO GRADUATING STUDENTS PRIOR TO GRADUATION  
             
        The complete graduation guidelines can be viewed at  http://www.ait.ac.th/AIT/admissions/current-students/for-graduating-students.html.  
         
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  7   GRADUATION CEREMONY  
             
        7.1 Graduation ceremony is held in mid-May and end of December. The Vice President for Academic Affairs acts as Chairperson of the Assembly, and for each ceremony appoints two faculty members to act as marshals for the graduating class. The conferment of degrees is performed by the President.  
             
        7.2 Usually a guest speaker or, if an honorary degree is being conferred, the honorary degree recipient is invited to address the graduating class. One faculty member is appointed to serve as marshal for the honorary degree recipient.  
             
        7.3 

The normal graduation ceremony program is given below:

 
         
 
•  Academic procession
•  Presidential address
•  Conferring of the honorary degree (if awarded)
•  Graduation address
•  Conferring of degrees and awarding of the graduation prizes
•  Close of ceremony
 
 
             
        7.4

The usual order of the academic procession is as follows: 

 
         
 
•  Chairperson of the assembly (Vice President for Academic Affairs)
•  Marshals for degree candidates
•  Degree candidates
•  Student Union President
•  Faculty
•  Trustees
•  Marshal for honorary degree recipient (if any)
•  Commencement speaker or honorary degree recipient
•  President
 
 
             
        7.5 The Institute's official academic dress is as follows:  
             
         
 
•  Diploma of the Asian Institute of Technology
   Black gown, closed in front with pseudo-mandarin sleeve
•  Master of Engineering
   Black gown with hood - black and green with 2-centimeter orange border
•  Master of Science
   Black gown with hood - black and green with 2-centimeter yellow border
•  Master of Business Administration
   Black gown with hood - black and green with 2-centimeter blue border
•  Doctor of Engineering
   Black gown with three chevrons on the sleeves; hood in black and green with 3-centimeter orange border
•  Doctor of Technical Science
   Black gown with three chevrons on the sleeves; hood in black and green with 3-centimeter yellow border
•  Doctor of Philosophy
   Black gown with three chevrons on the sleeves; hood in black and green with 3-centimeter white border
 
 
             
        7.6 Gowns and hoods may be rented or purchased by arrangement with the Registry subject to satisfactory completion of all program requirements.  
         
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  8   CRITERIA FOR ALL CATEGORIES OF GRADUATION PRIZES:  
             
               •    To require a minimum 3.5 CGPA    
               •    To consider having at least five (5) graduating students in that batch competing for an award category.
 
               •    Exception to the above if a graduating student has 4.0 CGPA and has ‘Excellent’ thesis/research study.
 
               •    Since the awards are conferred annually during May Graduation Ceremony, the students who have graduated in previous December should also be counted for and considered eligible for award. This is to avoid penalizing students who join in January semester, and to include them in the students competing for graduation prizes.
 
               •    Completion of graduation requirement within prescribed duration of four (4) semesters for Masters’ program at AIT.
 
         
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  9   ACADEMIC RECORDS  
             
        9.1 No academic records will be issued until academic and administrative clearances have been completed.  
             
        9.2 The Institute's official student records are maintained by the Registry and may be consulted by faculty members. The records consist of the transcript, which is the permanent record of the student's program of study, and a general file in which documents relevant to his/her period of study at AIT are retained. Faculty members who wish to consult a student's file are asked to do so in the Registry; in exceptional circumstances when this would be very inconvenient, alternative arrangements can be made. The files are, however, routinely sent to the student's Advisor at the time of entry to AIT and at the time of the final examination. Important documents are kept in the AIT server and the student files are discarded three years after the students graduate.  
             
        9.3 Financial records are maintained in the Finance Office; scholarship records are maintained by the Admissions and Scholarships Unit.  
             
        9.4 A photocopy of a student's degree certificate is included in each graduate's file; the degree certificate can be copied at the request of a graduate.  
             
        9.5 An official transcript of academic study is prepared for each student. All courses and final grades are listed on the transcript together with the title and final assessment of the thesis, research study, or project.  
             
        9.6  Requests for a copy of the transcript should be addressed to the Registry and payment should be made to the Cashier on a ‘Request for Academic Records Form’. An official attested copy of the transcript can be provided by the Registry.  
             
        9.7 A certificate of attendance can be awarded to students registered for degree programs who failed to meet the minimum requirements for which they have registered but who have nonetheless completed the degree course (AS77.21).  
             
        9.8 Certificates of Attendance signed by the Registry Coordinator are issued through the Registry and will be prepared at the request of students.  
             
        9.9  Certificates should not be awarded for the completion of short courses offered by the Academic Units but that a document in the form of a letter signed by the Registry Officer may be issued to each candidate completing a course. Such letters should indicate at least the full title of the course, its length and the date of completion.  
             
        9.10 Faculty members are advised not to issue official statements or certificates at the request of students, except, of course, for letters of reference or testimonials. Students requesting certification of attendance or of their status should be referred to the Registry.  
             
        9.11 Valid certification of attendance letters, for example for students who have not completed their program of study at the Institute, is issued by the Registry at the request of students.  
             
        9.12 No requests for the attesting of transcripts other than the Institute's will be entertained, i.e. the Registry will not attest a transcript or certification of achievement from any other academic institution.  This particularly pertains to requests for endorsement by the Institute of a student's undergraduate academic work or graduate work done elsewhere.  
         
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  10   DEPARTURE  
             
        10.1 Those granted with return air ticket must book with the travel agent in AIT (check the list available at the Scholarships Unit before booking). Per AIT regulation, only the cheapest air ticket and most direct route will be paid by the Institute. More expensive airlines and routes may be booked but students must bear the cost over and above the cost of the cheapest airline and route.  
             
        10.2 All graduating students must vacate their rooms and return their keys to the Student Accommodation Unit five days after graduation day.  
             
        10.3 Graduating students with return air travel grant are not provided with allowance for unaccompanied baggage.  
             
             
   
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