Guidelines for Applicants who were Offered Admission

a. AIT Offer of admission

b. Applicant confirm acceptance of the offer of admission
(i)      Acceptance of Admission
(ii)     Financial Assurance Form and Financial Acceptance Form
(iii)    In case of admission with scholarship, the Notice of Financial Support Form, as well as other required documents mentioned in the offer letter.
(iv)    Certificate of Health*

c. AIT Certificate of Admission

* new students must submit the medical certificate before the enrollment. (OR)
Fit-to-Travel medical certificate is acceptable and will meet this requirement, especially if it includes a physical examination and checkup of the pharynx/throat/heart/lungs.

Important:

  • The conditions of the offer of admission are not negotiable and cannot be changed after your enrollment at AIT.
  • Please note that without the confirmation of admission and particularly without the proper ED visa approval from the Thai Embassy, applicants from outside Thailand must not proceed to Thailand.

1. Passports

  • Apply for a passport at once if you do not have one yet, and make sure it is valid for the entire stay at AIT. Must travel to Thailand on a valid passport; if passport is not in order, will be sent home immediately. AIT cannot, under any circumstances, assist at the airport if documents are not valid.
  • All applicants must have a Personal or Ordinary Passport (not the Official Passport or Diplomat Passport) when applying for an "Educational Visa (ED)" from the Thai Embassy in their home country to study at AIT.

2. Visa Matters

Group I
Group II
Group IIA
Group III
will require a visa letter from Admissions will require both MOFA-code and police clearance certificate will require MOFA-code (without police clearance certificate)
    will need to be checked with Thai National Intelligence Agency  
Nationals of all other countries not mentioned in the next columns Nationals of Bangladesh, Colombia, Ecuador, Iran, Kuwait, Mexico, Pakistan, Sri Lanka, Trinidad and Tobago, and most of the African countries Nationals of Afghanistan, China, Iraq Nationals of Cambodia, Mongolia, Vietnam
Group I
Group II
Group IIA
Group III
will receive a visa letter issued by Admissions / Office of Students Affairs(OSA) to apply for education visa “ED” will receive from GRU/Office of Thailand Affairs(OTA) a visa authorization letter issued by the Ministry of Foreign Affairs (MOFA) of Thailand, which is also dispatched to the respective Royal Thai Embassy or Consulate via diplomatic channel.
The visa letter will be issued with the issuance of the Certificate of Admission. The visa authorization will normally be approved 2-3 weeks after issuance of the Certificate of Admission. The visa authorization will normally be approved up to two months after issuance of the Certificate of Admission. The visa authorization will normally be approved 2-3 weeks after issuance of the Certificate of Admission.
  will be required to obtain a Police Clearance Certificate (PCC) to be presented to the Royal Thai Embassy or Consulate in the countries they are in when they apply for their “ED” visa (3-month validity).
 
AIT Education License + supporting documents of the Coordinator of Admissions and Scholarship office (copy of AIT’s authorized person’spassport, his/her work permit and AIT ID card)
AIT Education License + supporting documents of the Coordinator of Admissions and Scholarship office (copy of AIT’s authorized person’spassport, his/her work permit and AIT ID card)
Please refer to process for Group I below Please refer to process for Groups II and IIA below Please refer to process for Group III below
For all Groups:

  • a. Contact the nearest Thai Embassy or Consulate (in person or by letter or download from local Thai Embassy website) and request application forms for a non-immigrant visa for educational purposes (ED).
  • b. Submit your passport with visa application (attach all required documents) to the Thai Embassy or Consulate as soon as possible so that it can be processed in time.
  • c. Please apply for a non-immigrant visa (code “ED”); please do not apply for a tourist visa.
  • d. In your passport, you must have an “ED” type visa. If you come with other type of visa such as official “F”, or Tourist “T”, upon arrival, you will be sent back immediately to home country to obtain proper educational visa to travel to Thailand, i.e. “ED” Visa.
Group I:

  • e. Please show the AIT visa request letter and AIT Certificate of Admission as proof of purpose in coming to Thailand. Some Thai embassies may also request for the AIT offer letter.
Group II (and IIA):

  • f. Submit your passport with visa application (attach all required documents including police clearance certificate, also see h. below) to the Thai Embassy or Consulate as soon as possible so that it can be processed in time.
  • g. Please show a copy of the visa authorization letter issued by the Ministry of Foreign Affairs (MOFA) of Thailand received from GRU/OTA and AIT Certificate of Admission as proof of purpose in coming to Thailand. Some Thai embassies may also request for the AIT offer letter.
Group III:

  • h. Please show a copy of the visa authorization letter issued by the Ministry of Foreign Affairs (MOFA) of Thailand received from GRU/OTA and AIT Certificate of Admission as proof of purpose in coming to Thailand. Some Thai embassies may also request for the AIT offer letter.
3. Application to Enter Thailand

  • a. Visa application form to enter Thailand at the Royal Thai Embassy or Consulate General in their home country must be made at least 10 business days before the date of intended departure or at the time of obtaining an “ED” visa (see 2.Visa Matters above). The application should include:
    i. copy of a valid “ED” visa issued to study in Thailand; and
    ii. a valid health insurance policy with coverage of at least $100,000, including coverage of Covid-19.

    Notes:
    1) Generali Insurance company will issue a certification of medical insurance coverage in Thailand for AIT students, including treatment for Covid-19.This will be provided by the Admissions Unit to all students.
    2)Through the AIT Office of Thailand Affairs(OTA), The Thai Ministry of Foreign Affairs (MOFA, International Organizations Department) will assist AIT in bringing non-Thai students to Thailand in this Fall semester.

  • b. If the request to enter is granted, the applicant must present the following at the airport:
    i. boarding pass;
    ii.Certificate of Entry into the Kingdom of Thailand;
    iii.a completed and signed “Declaration Form” (giving consent to be quarantined for 14 days)
    iv.a “Fit-to-Fly” Health Certificate issued no more than 72 hours prior; and
    v.a valid health insurance policy with coverage of at least $100,000, including coverage of Covid-19 (same as in D.a.ii). [Note: Generali will issue a certification of medical insurance coverage in Thailand for AIT students, including treatment for Covid-19.]
4. Health/medical requirements before joining or returning to AIT:

  • Category 1: continuing students residing on campus -- will be required to undergo a health checkup at the AIT Medical Center in July --
  • Category 2:new and continuing students from overseas must bring their own medical certificate. Their Fit-to-Travel medical certificate is acceptable and will meet this requirement, especially if it includes a physical examination and checkup of the pharynx/throat/heart/lungs (same as in B.e.iv).
  • Category 3:new and continuing students in Thailand residing off-campus must bring their own medical certificate. Their medical certificate obtained from their home countries/Thailand must include a physical examination and checkup of the pharynx/throat/heart/lungs.
5. Other Documents

  • a. Please bring your original transcripts, degree certificate and other documents to cross check the originality of your submitted documents during the registration period.
  • b. Please have an extra copy of the Offer Letter and Certificate of Admission for accommodation purposes.
  • c. For non-Thai students, four additional photos (size 4 x 6 cm with white background: no T-shirt) must be submitted to the Government Relations Unit for the extension of your educational visa after one week upon arrival. Please write your full name, AIT School, and Nationality at the back of all photographs.
6. Laptops

  • a. All students are expected to bring their own laptop / notebook computer for their studies at AIT.
  • b. OSA made arrangements with local suppliers that offer discounts for students who choose to purchase a laptop / notebook computer upon arrival in Thailand.
7. Flight details

  • Once you submit all the required documents to the Royal Thai Embassy/Consulate, they will work with you to reserve a seat on a flight to Thailand, which could be a commercial flight or a charter flight. The Embassy will accordingly inform you of the flight schedules and costs, and when you will be approved to get on a flight to Thailand. Please communicate your flight details to admissions@ait.asia as soon as this is available.
Note: All applicants must have a Personal or Ordinary Passport (not the Official Passport or Diplomat Passport) when applying for an "Educational Visa (ED)" from Thailand Embassy in your home country to study at AIT.

 

Medical Report

  • You must submit satisfactory physical and mental health report, prepared by a qualified physician, and written in English.
  • Please ensure that the certificate of health reflects your true medical condition. Making false statements or concealing information regarding your medical condition will make you liable for all expenses to be incurred in case medical treatment will be required during your stay in AIT and is also a ground for dismissal from the Institute.

    Note: Certificate of Health must be submitted at least 2 weeks prior to enrollment.

    (OR)
    Fit-to-Travel medical certificate is acceptable and will meet this requirement, especially if it includes a physical examination and checkup of the pharynx/throat/heart/lungs.

Please see the Checklist regarding the documents you need to secure before traveling to Thailand.

  • Details will be provided once you have provided your flight details to admissions@ait.ac.th.
Travel and Quarantine

  • Travel: Once you submit all the required documents to the Royal Thai Embassy/Consulate, they will work with you to reserve a seat on a flight to Thailand, which could be a commercial flight or a charter flight. The Embassy will accordingly inform you of the flight schedules and costs, and when you will be approved to get on a flight to Thailand. Please communicate your flight details to admissions@ait.asia as soon as this is available.
  • Quarantine: One of the requirements to enter Thailand is the need to provide the Thai Embassy / Consulate in your home country with confirmation of quarantine quarters in Thailand for 14-days. After detailed consideration and inspection, the Thai Government has approved AIT being an official Organizational Quarantine (OQ) site with Thammasat University Hospital (TUH) as our official medical partner. Therefore, please contact our OQ Center on this email ID: oqcenter@ait.ac.th to make a booking at the AIT OQ. Following this request, AIT will provide you with a booking confirmation, along with the Thai Government approval document, which you will need for your application for a Certificate of Entry (COE) into Thailand. Please provide these two documents to the Thai Embassy / Consulate along with all the other required documents.
Accommodation Allocation

  • All new students will be allocated one whole accommodation unit on campus, that is, in a single room with no shared toilet.
Registration
 

For new students who are in Thailand


Registration and Payments

  • Please find below the guidelines for the registration process for the Fall 2020 semester:
    1) New students who are in Thailand are requested to come to the Admissions Unit to personally register starting from 21 July 2020. Please bring along the required original documents including your medical certificate to show to the Admissions Unit of the Office of Student Affairs (OSA).
    2) If payment for the August 2020 semester's fees has been done through a bank transfer, please submit the bank transaction details to the Cashier and obtain an AIT official receipt. The Fall 2020 semester fees include Tuition Fee, Registration Fee, Language Support Fee, Medical Insurance, SU Fee, and Student ID Card (Please refer to your Financial Assurance Form). After completion of the payment, please submit the receipts to the Scholarships Unit of OSA.
    3) The Scholarships Unit will endorse your documents to the Registry to process your ID Card and you can then obtain your username/password to access the SIS (Student Information System).
    4) Please note that all your required documents including payments can also be sent in advance by email to aso@ait.ac.th.

For new students who are overseas


Registration and Payments

  • Please find below the guidelines for the registration process for the Fall 2020 semester:
    1) For new students who are in their home countries and are unable to arrive at AIT before August 2020, a staff from your Academic Program at AIT will collect your user ID and password from the Admissions and Scholarships Unit (ASU)
    2) The Academic Program staff will facilitate and guide you in registering for your Fall courses online (SIS), as well as in your attendance in the online hybrid classes. All courses for the Fall semester will be offered under a hybrid modality until all registered students can attend in-person. See Classes and Academic Activities below for details.
    3) Students who have already made payments for the Fall 2020 semester fees, are requested to send the scanned copy of the transaction details or bank transfer receipt to aso@ait.ac.th. You will be issued a receipt of acknowledgment through email. Because of Covid-19, there may be difficulty in transferring the funds on time due to restrictions at your home country or current location. If so, please contact the Admissions and Scholarships Coordinator, Dr. Tenzin Rabgyal (tenzin@ait.ac.th).
Classes and Academic Activities
  • The approach to classroom teaching this Fall is modified to offer simultaneously two primary modalities: online, or in-person, with remote accessibility into the classroom for students who are not in Thailand yet, or in quarantine.
     
    Instruction for the Fall semester will begin on Tuesday, 4 August 2020. We are aware that a number of you will most likely not be able to travel to Thailand in time due to restrictions imposed in your home countries. However, we have prepared for this and worked very hard in developing AIT’s new Hybrid Instruction system which will allow you to attend interactive online classes, as well as offer opportunities for remote learning. With courses offered in hybrid instruction, students will attend classes online and in-person. Further details on AIT’s new Hybrid instruction, including access and operations, will be communicated to you in a separate email towards the end of July 2020. This Hybrid system which has been installed will allow an online student to mingle with classmates who are sitting in the classrooms, and also allow participation in student activities from online. We aim to provide those online from outside Thailand as close to a residential experience at AIT as possible, until he/she is able to arrive on our campus.
Orientation
  • The Orientation program for new students is scheduled on 3 August 2020 at the Robert B. Banks Auditorium in the AIT Conference Center. The Orientation program will also be conducted online via live streaming for students who are unable to join in person. Detailed instructions and other information on the New Students Orientation will be provided over the coming weeks
Medical Insurance

  • All new students are required to take standard medical insurance. The details are in
  • The standard plan covers certain costs of hospitalization, outpatient treatment, treatment for Covid-19, dental and personal accident but not major medical expenses.
  • Approximately Baht 1,250 is the initial premium for the August semester intake (for 5 months), to be renewed in January semester of the following year; for students studying in January and August semesters, the annual premium is approximately Baht 2,500.
  • Students receiving AIT scholarships must consult the Admissions and Scholarships unit if their donors have provision for such.
  • The Institute accepts no responsibility for any medical expense on or off campus in the case of student's spouses, children or other relatives.
  • Please fill up the Medical Insurance Application Form. Students who may want upgraded benefits may avail of other options provided by the insurance company at additional costs. A table of the options for upgraded medical insurance is also available at the Student Welfare Unit.
Hybrid Instruction

  • a. If the COVID-19 crisis persists, any admitted student who is not able to come to our AIT campus before 3 August 2020 will be able to start the August Semester seamlessly online through Interactive Online Classes supported by AIT’s Online Learning Environment.

Notes to Students on Fellowships/Scholarships:

  • Students on AIT scholarship must note that the conditions of the award are not negotiable. The scholarship bursary is only a contribution towards the cost of books, food and miscellaneous expenses. Thus, some students may find it necessary to supplement this allowance from their own funds. The bursary is provided about two weeks after registration. Scholarship recipients are therefore advised to bring personal funds of at least US$ 100 to cover the expenses for the first two weeks at AIT.
  • Students on other funding categories (Self-Support, Externally Supported/ Sponsored)

(i)    The certified and signed Financial Assurance Form with additional certification or evidence of financial support must be submitted to AIT as part of the documents required for enrolment. You will not be allowed to register for enrolment if these documents are missing.

(ii)    In accepting the offer, the first semester fees must be paid prior to your arrival at AIT. The deadline for advanced payment is during the orientation day or the first day of the semester, otherwise, registration will not be allowed. Late payment is subject to a 1.5% per month interest penalty.

(iii)   Tuition and fees are charged per semester (12 credits) and fixed in Thai currency (Baht). However, for convenience, payment can also be made in US Dollars at a rate that is quoted in advance for each semester and valid for the duration of that semester. Though the amount in Thai Baht is fixed during the duration of the study program, the equivalent amount in US Dollars may change in subsequent semesters. Students are free to choose to pay in either Thai Baht or USD currency.

(iv)    With regard to bank remittance or bank transfer, please indicate the details in the bank advice to facilitate identification of the payment so that it can be recorded immediately in the AIT accounting system. Please visit the AIT admissions website for updates or announcements on payment policies and study fees (Payments). For further enquiry on payment, you may also contact AIT Finance Dept. Tel. no. (66-2) 524-5055 (E-mail: jhozine@ait.asia).

(iii) Opening a Bank Account

There is a local bank near campus, Kasikorn Bank. A minimum fee deposit of about Baht 500 is required to open a savings account and another Baht 650 for a Debit Card.

(iv) Children’s Education

The AIT International School teaches children up to grade 6. Students' children will, however, be admitted only if the concerned parent has a written permission for the children to be with him/her on campus. Children of students can avail of 50% subsidy for their children’s education. For more details on the AIT International School, please visit their website  

(v) Climate

The climate of Thailand is generally hot and humid. The hottest months are March and April, and the rainy season is from May to October.

Orientation


New students are required to attend the following events to be properly oriented with the life in AIT

EVENT DATE VENUE
Institute-wide Orientation

3 August 2020 Robert B Banks Auditorium
Schools' Orientation

  • Program Schedule
7 to 10 August 2020 Respective Schools

Welcome Info Session

Welcome Info Session with Office of Student Affairs (OSA) on 21 August 2020, Milton E. Bender Auditorium, AIT Extension Building

Student Union Activities

New students are also encouraged to participate in the following welcome activities prepared by the Student Union

Date Events Committee Venue
21 August 2020 Welcome Party SU Accommodation AIT Conference Center
21 August 2020 Welcome Night SU Asset and Recreation SU Cafe
28 August 2020 Welcome Movie SU Film & Entertainment Milton E Bender Auditorium
29 August 2020 Welcome Trip SU Leisure Safari World
14 September 2020 Welcome Sports SU Sports AIT Main Ground